Part of Bussiness Letter

The Heading
The heading contains the return address with the date on the last line. Sometimes it is necessary to include a line before the date with a phone number, fax number, or e-mail address. Often there is a line skipped between the address and the date. It is not necessary to type a return address if you are using stationery with the return address already imprinted, but you should always use a date.  Make sure the heading is on the left margin.

Example:
Ms. Jane Doe
543 Washington St
Marquette, MI 49855
Tel:
Fax:
Email:
June 28, 2011





Date
Date of writing. The month should be fully spelled out and the year written with all four digits October 12, 2005 (12 October 2005 - UK style). The date is aligned with the return address. The number of the date is pronounced as an ordinal figure, though the endings st, nd, rd, th, are often omitted in writing. The article before the number of the day is pronounced but not written. In the body of the letter, however, the article is written when the name of the month is not mentioned with the day.




Recipient’s Address
This is the address you are sending your letter to. Be sure to make it as complete as possible so it gets to its destination. Always include title names (such as Dr.) if you know them. This is, like the other address, on the left margin. If a standard 8 ½” x 11” paper is folded in thirds to fit in a standard 9” business envelope, the inside address should appear through the window in the envelope (if there is one). Be sure to skip a line after the heading and before the recipient’s address, then skip another line after the inside address before the greeting. For an example, see the end of this sheet for a sample letter.

The Salutation
The salutation (or greeting) in a business letter is always formal. It often begins with “Dear {Person’s name}.” Once again, be sure to include the person’s title if you know it (such as Ms., Mrs., Mr., or Dr).  If you’re unsure about the person’s title then just use their first name. For example, you would use only the person’s first name if the person you are writing to is “Jordan” and you’re not sure if he or she is male or female. The salutation always ends with a colon.

The Body
The body is the meat of your letter. For block and modified block letter formats, single space and left justify each paragraph. Be sure to leave a blank line between each paragraph, however, no matter the format. Be sure to also skip a line between the salutation and the body, as well as the body and the close.
             
The Complimentary Close
The complimentary close is a short and polite remark that ends your letter. The close begins at the same justification as your date and one line after the last body paragraph. Capitalize the first word of your closing (Thank you) and leave four lines for a signature between the close and the sender’s name. A comma should follow the closing.

The Signature Line
Skip at least four lines after the close for your signature, and then type out the name to be signed. This often includes a middle initial, although it is not required. Women may put their title before had to show how they wish to be addressed (Ms., Mrs., Miss).
The signature should be in blue or black ink.

Enclosures
If you have any enclosed documents, such as a resume, you can indicate this by typing “Enclosures” one line below the listing. You also may include the name of each document.

Member’s name :
Ilham Hanif                 24113274
Khoni Dwi                   24113844
Rifky Saeful Ilmi         27113678
Ryan Prabowo           28113158

link : http://www.studyenglishtoday.net/business-letter-parts.html, 

link : https://www.nmu.edu/writingcenter/parts-business-letter

link : http://riefkysi.wixsite.com/myblog/single-post/2016/10/09/Part-of-Bussiness-Letter  

Business Letter and Writting

Business letter
Business letter is usually a letter from one company to another, or between such organizations and their customers, clients and other external parties. The overall style of letter depends on the relationship between the parties concerned. Business letters can have many types of contents, for example to request direct information or action from another party, to order supplies from a supplier, to point out a mistake by the letter's recipient, to reply directly to a request, to apologize for a wrong, or to convey goodwill. A business letter is sometimes useful because it produces a permanent written record, and may be taken more seriously by the recipient than other forms of communication

Writing business letter
Strike the right tone. Time is money, as the saying goes, and most business people hate to waste time. The tone of your letter, therefore, should be brief and professional. Make your letter a quick read by diving straight into the matter and keeping your comments brief in the first paragraph. For instance, you can always start with "I am writing you regarding..." and go from there.
Use personal pronouns. It is perfectly fine to use “I,” “we,” and “you” in your business letter. Refer to yourself as “I” and your reader as “you.”
Write clearly and concisely. Let your reader know exactly what you are trying to say. Your reader will only respond quickly if your meaning is crystal clear. In particular, if there is some result or action you want taken because of your letter, state what it is. Explain your position in as few words as possible.
Use the active voice. When describing a situation or making a request, make sure to choose the active voice, rather than the passive voice. The passive voice can make your writing ambiguous or impersonal. In addition, the active voice is more streamlined and straight to the point
Be conversational when appropriate. Letters are written by people to people. Avoid form letters if possible. You cannot build a relationship with canned impersonal letters. However, stay away from colloquial language or slang such as "you know," "I mean," or "wanna." Keep the tone businesslike, but be friendly and helpful.
Be courteous. Even if you are writing with a complaint or concern, you can be courteous. Consider the recipient's position and offer to do whatever you can, within reason, to be accommodating and helpful.
Use “second page” letterhead for additional pages. Most business letters should be concise enough to be one page in length only. But if you have something lengthier, such as a contract or legal findings, you may need additional pages. Use “second page” letterhead, which usually has an abbreviated address and is made of the same type of paper as the first page letterhead
Wrap it up. In the last paragraph, summarize your points and clearly outline either your planned course of action or what you expect from the recipient. Note that the recipient may contact you with questions or concerns, and say thank you for his or her attention to the letter/matter at hand.


Zack Varga Communications
20 merlins lane, newtown, CT 06470

September 28, 2016

Mr. Mark Van Dyke, Professor
Marist College
3399 Nort Road
Poughkeepsie, NY 12601

Dear Mr. Van Dyke:

I am writing to propose an idea for an interactive exercise, which would be performed in a future Public Relations Class. The exercise would incorporate an activity where an “on the spot” choice must be composed quickly in a response to a “crisis” situation that might come across in a public relations department or organization. An exercise such as this can help improve critical thinking skills, as well as making decisions against a realistic deadline in professional settings.

The field of public relations fascinates me because it encompasses through, 2-way communicationthat allows for the regulation of mutual benefits between organizations and its publics. Public relations creates a structure that promotes honesty as well as transparency in a professional field, which appeals to my ideals as a professional. My learning style in more handson and interactive, which allows for easier adaptability when engaging thework force. The exercise suggestion stated above will help your class engage in realistic situation of critical thinking, as promote group collaboration. Exercises as these can help students adjust to think more on their feet as opposed to meeting an extended deadline.

Following acceptance of my proposal, I would like to expect to see the exercise performed in a timely fashion during the next few weeks of your scheduled course classes, preferably Thursday, the 27th. Your response would be most apprecinted if received by Monday of the next week. I hope to hear from you soon. If you have any questions, please do not hesitate to contact me through the contact information provided above.

Sincerely yours,


Zachary.A.Varga
Public Relations Department

Member’s name :

Ilham Hanif            24113274
Khoni Dwi              24113844
Rifky Saeful Ilmi    27113678
Ryan Prabowo       28113158

link : https://en.wikipedia.org/wiki/Business_letter,http://www.wikihow.com/Write-a-Business-Letter
link : http://riefkysi.wixsite.com/myblog/single-post/2016/10/09/Business-Letter-and-Writting